Intranet Meaning: What is an intranet?
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There are a variety of ways for people to maintain online connections. The method of choice depends upon the user, their environment, and the purpose or reason for making these connections. One of these options is often better suited for closed organizations, such as workplaces. It is known as an intranet.
When referring to intranet meaning, defined as a type of restricted, local, or private network that facilitates the exchange of information among members of an organization, people often get the term confused with the more well-known “Internet”. An intranet has different benefits and intended uses. As mentioned earlier, an intranet is often an ideal network selection for a workplace. This is because an intranet can help provide employees with ongoing company communications, single-source-of-truth information, and the ability to interact with each other.
OnSemble is an intranet portal that not only is meant to provide organizations with the standard abilities to store and share company information, but also to enhance communication and strengthen workplace culture. Besides assisting in the creation of a secure network where employees can access information, an intranet application may have a variety of features that promote alignment, engagement, collaboration, and more. An intranet is helpful for organizations that want to stay contained within one network. An intranet is helpful for organizations that want to stay contained within one network.
Unsurprisingly, the prefix “intra” means inside. An intranet network is built to maintain inner organization communication or contact between inside members. The OnSemble portal is designed to keep employees informed, aligned, engaged, and enabled. It does this by providing an array of features that can make it easier to find resources, get in touch with other organization members, and collaborate on projects.
An intranet may also provide organizations the opportunity to manage their own network. It can also potentially give businesses more control over who has access to confidential or restricted information. This is especially important when it comes to preventing compromise of critical information.
What is an Intranet?
OnSemble connects your entire workplace to the central hub of truth, builds your culture, and inspires employee engagement.What is an intranet on a deeper level? While an intranet does provide a secure online environment for organizations and their members, it is capable of fostering much more when it comes to the overall climate of the workplace. It keeps those that are unrelated to the organization out and creates connections between those that are.
An intranet simplifies the online activities of organizations in ways that Internet and extranet do not. In contrast to extranet meaning, defined as a network that also gives access to some of those which are outside of an organization, intranet software only extends entry to those that are most relevant or essential to the organization. The content employees have access to is more defined and limited to what is essential. This makes it easier for them to feel confident in the resources they consult.
An effective way to think about an intranet is as a private server that exists for a very specific purpose. Not every intranet is the same, as the structure varies from organization to organization, but its purpose often remains consistent across the board. An intranet can help organizations stay connected and up-to-date, fosters stronger company culture, encourages collaboration, and is also typically closely monitored and controlled. As such, it may provide an environment more directly tailored to an organization’s needs.
Difference Between Intranet
Above, it has been highlighted that intranet and Internet are often confused with one another. This is mainly due to similarities in spelling. However, the difference between intranet and Internet is quite distinct.
While an intranet creates connections between people within an organization, the Internet has a much, much wider range. The Internet creates connections between computers and people all over the world. The two terms really are different, with an intranet being the smaller in scale and Internet being larger.
The Internet may also at times be considered less secure just because it encompasses so many people. This is the type of network with which most people are familiar, considering it is so ingrained into our everyday lives. An intranet can be imagined as a small pocket of users within the massive sea that is the Internet. An intranet is a form of network that is restricted and limited to a specific group of people, like those in an organization or employees part of the same company. When comparing intranet vs Internet security, an intranet is perceived as more secure.
So, Intranet vs Internet: Which is better? The two are so different that perceived strengths may differ from one person to the next. They simply operate differently, for different purposes.
Difference Between Intranet
With distinguishing intranet from internet out of the way, another question emerges. What is extranet? Because this is a term with which many are not familiar, it may help to delve into the definition more deeply.
The difference between intranet and extranet is smaller than that between intranet and internet. First of all, the prefix “extra-” means “outside”. Essentially, extranet is more open than an intranet and allows a wider variety of users to enter. It extends connections to people outside of the organization. However, it is important to be careful with associating extranet with internet. The extranet often does not let just anyone enter the network.
Some of the most common extranet examples are reflected in networks that allow organization members and their associates in. These associates are groups like suppliers, customers, and so on. An extranet network still contains private information, but access to it is less restricted to allow relevant outside organizations to enter.
The difference in intranet vs extranet may be less pronounced, but it’s still relevant. Both are restricted networks meant to provide information to specific people. One industry that utilizes extranet is healthcare. Providers can share research and other materials amongst one another, but not everyone has access to them.
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Advantages and Disadvantages of Intranet
There are numerous advantages of intranet for many different types of organizations. The benefits revolve around the communicative nature of an intranet and added features. It may be especially important for a company with multiple employees to consider using an intranet by looking at concrete intranet examples.
One of the benefits an intranet portal can provide is a secure and centralized employee communication center. This is a place where companies can provide employees with self-service access to company information, such as HR onboarding and training documents. A platform like this can also help encourage employee engagement and recognition, and a place to support employee collaboration. Finally, in a world like today’s, an intranet can be particularly useful for companies operating remotely. An intranet can provide a means for decentralized teams to work together on projects.
Potential disadvantages of intranet are mostly related to maintenance of such a portal or platform. Depending on how technologically savvy one is, it can be difficult to build a network like this from scratch. This could be a time-consuming process due to the level of complexity required. Nevertheless, when considering all of the advantages and disadvantages of intranet, it can be a viable option for an organization that has resources to maintain it.
Importance of Intranet
In case it hasn’t been made clear already, there is a deep importance of an intranet that some people don’t realize. With the right features and maintenance, an intranet can be a wonderful way to create a shared environment among organization members. A key word here is features.
Some of the best company intranets are viewed as excellent because of the features they offer. Within those features exists opportunity to foster growth in company relationships and communications. OnSemble offers an array of features designed to promote communication, engagement, and collaboration.
OnSemble’s intranet portal software can help keep an organization up-to-date and well-informed. Features such as announcements, alerts, forums, employee directory, calendars, products and service directory. An intranet portal’s greatest benefit perhaps is being the go-to place for sharing single-source-of-truth information. An intranet portal also has the possibility to increase alignment with company values with dashboards and visualizations, content carousel, and more.
A few of these features also bleed into engagement as well. OnSemble provides tools like blogs, employee recognition, and polls that could encourage employees to get more involved in day-to-day operations. Engaged employees also lead to increased collaboration. Features like document management, forms management, search, instant messenger, and room reservation could bring staff together.
Intranet for Employees
As mentioned earlier, an intranet for employees has the potential to play a major role in organizations and companies. There are many tools and solutions available that offer a range of ways to administer and manage the platform, employee interactions and information in a way that is accessible. This is because of the built-in connectors included with the software.
For organizations that already use services like Office 365, Outlook, and SharePoint intranet, an intranet can also be connected to those platforms and other shared drives. Furthermore, there are multiple options to give individuals or groups of employees certain permissions to information. More helpful administration and management features include reports and analytics, branding, and user management. HR intranet examples may also prove to be valuable.
One of the most unique ways an intranet can benefit a workplace is by connecting employees and further developing company culture. When everyone in an organization is using the same platform, consulting the same resources and materials, and always accessible for communication, the result is usually a stronger sense of place and belonging. The topic of intranet may not immediately bring company culture to mind, but it can definitely be a facilitator. With an intranet, every organization member is communicating with the same people about the things they have in common. A major commonality is obvious, which is that they are all part of the organization’s community.
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Take a deep dive into the most creative and innovative OnSemble portals ever designed. A remarkable showcase of thoughtfully organized intranets that didn’t require a line of code or a team of designers – just an imagination and a mouse.
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